Director of Finance & Administrator

Your Position Is vital to Y-Knot 

JOB PURPOSE-YOUR ROLE

Job Purpose:

Reporting to the executive director (ED), the director of finance and administration will define the process and implement the infrastructure/systems needed to support substantial growth over the next five to 10 years.  The director of finance and administration will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, legal, information technology (IT), human resources (HR), and physical infrastructure.

 As a member of the senior management team, the director will be involved in strategic planning, evaluation, and professional development initiatives, as well as planning for Y KNOT’s expansion to multiple new sites both locally and in other cities.  In keeping with Y KNOT’s values, the director will also interact with program recipients as a mentor.

Duties and responsibilities:

Financial Management

• Review and approve the preparation and finalization of monthly and annual financial reporting materials and metrics for Y KNOT’s board of directors.

• Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and proposed new sites.

• Coordinate all audit activities.

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Administrative Leadership and Management

• Serve as a business partner to ED on the organization’s financial, budgeting, and administrative processes – including HR, payroll, and benefits functions-with an eye to continuously developing and improving systems.

• Lead Y KNOT’s technical staff to design an IT plan for the future, and implement it successfully to meet IT needs (hardware and software) as the organization grows.

• Manage the organization’s physical infrastructure, physical plant, and system maintenance (phone system, security, cleaning supplies, etc.)

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Administrative Leadership and Management

• Serve as a business partner to ED on the organization’s financial, budgeting, and administrative processes – including HR, payroll, and benefits functions-with an eye to continuously developing and improving systems.

• Lead Y KNOT’s technical staff to design an IT plan for the future, and implement it successfully to meet IT needs (hardware and software) as the organization grows.

• Manage the organization’s physical infrastructure, physical plant, and system maintenance (phone system, security, cleaning supplies, etc.)

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Program Recipient Mentoring

• Develop successful and trusting relationships with the program recipients and create and sustain an environment at Y KNOT that support these relationships.

• Teach/facilitate classroom activity approximately three hours per week, and serve as an advisor for approximately five program recipients (required of all Y KNOT staff)

Qualifications:

The director of finance and administration will have at least five to eight years of professional experience, including managing the finance and administration of a nonprofit organization with a budget of at least 1 million.   The incumbent will have experience creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial organization.  The director of finance and administration will have the following experiences and attributes:

Duties and responsibilities:

Financial Management

• Review and approve the preparation and finalization of monthly and annual financial reporting materials and metrics for Y KNOT’s board of directors.

• Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and proposed new sites.

• Coordinate all audit activities.

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• Bachelor’s degree (MA/MBA preferred) in Business, Management, or Finance.

• Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.

• Demonstrated experience in financial management and accounting, ideally in the nonprofit sector.

• Experience should include legal, audit, compliance, budget, and resource development.

• Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.

• Proven effectiveness leading professionals in finance and accounting.

• Technologically savvy, with an ability to point to examples of having worked with IT staff to develop and implement new processes and systems that increased efficiency in a fast-moving environment.

• Flexible and self-starter; able to multi-task while also being highly detailed oriented.

• Personal qualities of integrity, credibility, a commitment to Y KNOT’s mission.